Operations Framework
Marketing & Creative Process Flow
-
Purpose: Define vision, scope, and stakeholder
engagement.
-
Key Activities:
-
Define scope, Prepare charter,
Identify stakeholders.
- Prepare the project charter
- Identify stakeholders and communication protocols
-
Tools Used:
- MS Word / Google Docs
-
Lucidchart / Miro (Stakeholder mapping, communication flow)
-
Purpose: Lay the strategic and operational
groundwork.
-
Key Activities:
- Develop baseline schedule and milestones
- Prepare project budget and resource plan
- Align on quality, safety, and risk management plans
- Establish reporting framework and data platform
- Integrate MIS dashboards for centralized monitoring
-
Tools Used:
MS Project / Primavera P6 (Scheduling & resource planning)
-
Oracle Aconex / Procore (Planning documentation &
collaboration)
- Power BI / Tableau (MIS dashboards)
- MS Excel / CostX (Resource & cost planning)
-
Purpose: Ensure coordinated, buildable, and
compliant design.
-
Key Activities:
-
Review construction drawings and technical specifications
- Provide constructability and value engineering inputs
- Coordinate Civil, MEP & Communications disciplines
-
Tools Used:
- Autodesk AutoCAD / Revit (Drawing & BIM reviews)
- Navisworks (Clash detection, 3D coordination)
- Bluebeam Revu (Markups & PDF plan collaboration)
-
Purpose: Develop accurate and transparent cost
baselines.
-
Key Activities:
- Quantity take-offs and BOQ preparation
- Rate and cost analysis
- Baseline budget development
-
Tools Used:
- CostX / Candy CCS (Estimating & BOQ)
- MS Excel / BuildSmart (Cost analysis & tracking)
- RSMeans / Indirect cost databases (Benchmark pricing)
-
Purpose: Ensure timely engagement of materials and
vendors.
-
Key Activities:
- Bid evaluation and vendor finalization
- Procurement tracking and delivery schedule coordination
-
Tools Used:
- Oracle Aconex / Procore (Procurement tracking & logs)
- Zoho Projects / MS Excel (Submittal tracking)
- SAP Ariba / Coupa (Vendor management)
- Purpose: Oversee day-to-day project delivery.
-
Key Activities:
- Supervise site operations and subcontractor interfaces
- Track progress with lookaheads and dashboards
- Manage RFIs, change orders, QC, safety
-
Tools Used:
- Procore / Buildertrend (Daily reports, logs, RFIs)
- MS Project / Primavera (Lookaheads, schedule updates)
- Fieldwire / PlanGrid (Mobile field coordination)
- Power BI (Progress dashboards)
-
Purpose: Drive real-time oversight and performance
adjustments.
-
Key Activities:
- Weekly reviews and risk evaluations
- Progress reporting and escalation tracking
- Cost and variance monitoring
- MIS-based performance analysis
-
Tools Used:
- Power BI / Tableau (Real-time dashboards)
- MS Excel + Procore (Cost monitoring, variation control)
- Smartsheet / Monday.com (Action tracking & reporting)
-
Purpose: Ensure seamless transition to operations.
-
Key Activities:
- Final inspections, punch list closure
- Submission of O&M manuals and as-built drawings
- Owner training, handover documentation
- Archival of project data
-
Tools Used:
-
Procore / Aconex (Closeout checklists, document control)
- BIM 360 Docs (As-built submission & O&M)
- SharePoint / Google Drive (Data archive)
